🍉 A fresh, more intuitive interface
We’ve taken a close look at how users interact with Declaree and made major improvements to key screens. We’ve enhanced allowance, mileage and expense screens to be more intuitive and visually clear, so everything you need is right where you expect it.
By refining the layout and making every interaction more intuitive, Declaree now feels even more natural to use—especially when you need to submit expenses on the go.
|
|
|
|
Allowance interface
Mileage interface
Expenses interface
Quarter 3 release notes
💳 Mobilexpense cards now supports Apple pay
Never fumble for your wallet again—your business card is now as mobile as you are. Ensure payments during your business trips are swift and secure. With Mobilexpense cards now integrated with Apple Pay, that vision is a reality.
Effortless payments at your fingertips
Now, with just a tap of your iPhone or a flick of your Apple Watch, you can make purchases instantly—whether you’re grabbing a coffee at the airport or securing a last-minute flight. Apple Pay ensures that your Mobilexpense card is always ready, right when you need it.
Uncompromised security built in
Your financial security is paramount. Apple Pay leverages the advanced security features of your Apple devices, such as Face ID and Touch ID, ensuring that only you can authorise payments. This means you can carry out transactions with confidence, knowing your information is protected.
Setup in seconds
Getting started is a breeze. Simply open the Apple Wallet on your iPhone and follow the on-screen instructions. Within moments, you’re set up and ready to enjoy a faster, more convenient way to pay.
Convenience meets compatibility
Whether you’re making purchases online, within apps (or at any retail location displaying the Apple Pay or contactless symbol) your Mobilexpense card integrated with Apple Pay is your ticket to a smoother checkout experience. It’s not just a payment method; it’s a smarter way to manage your business expenses.
The future of business transactions
Embrace the innovation that keeps your business moving at the speed of today. Integrate your Mobilexpense card with Apple Pay and step into a world where efficiency, security, and simplicity converge.
For more details and setup instructions, visit our Apple Pay integration page.
Note: Availability may vary based on region and device compatibility.
Features
❌ Updated branding on standard error pages
Branding on standard error pages has been updated to align with our brand standards for a consistent user experience.
Updated branding on error page
ℹ️ Accessible support for users
We want to empower users by answering all their product-related questions. We managed to do so with these changes:
- Help Center available to all users
- FAQs, admin guides, and user guides are conveniently located in one place.
- 'Contact Support' button visible for admins on web
- and for users if organisation set a 'support contact'
Help Centre section to be visible to all users
'Contact support’ button for admins
🇳🇱 WPM report considers only NL mileages
According to Dutch legislation, the WPM report should include data for the mileages starting and/or ending in the NL.
To support users in adhering to this new legislation, this criteria is now included in the generation of the WPM report in Declaree.
🏎️ Variable rates and vehicle category support on mobile
In order to support Mileage for UK, NL and WPM templates integration on the new mobile app, the team worked on implementing:
- Variables rates
- Yearly threshold
- Vehicle categories
- Validity period
This contributes to making our mileage function more robust.
User will be able to select the vehicle category for its mileage and have the corresponding rates applied. This makes logging mileage easier for users and improves the accuracy for organisations to track and report.
Product improvements
📊 Datev - Additional information on Connection page
Staying up to date with our partners allows integration between our products seamlessly.
Some updates to the Datev Dateservices connection page in order to comply with DATEV requirements:
- Add some small information above the “connect” button when not connected
- Add two scopes to the Oauth request, profile and email
- Display the name of the user that did the connection
- Display Datev token validity
Example of DATEV Dataservices connection
🤝 HiBob improvements
Making steps to make the HiBob integration even better, we ensured that HiBob employees that are synchronised as users in a Declaree organisation, are also synchronised and linked to their supervisors who are created in a different Declaree organisation.
Features
💻 OCR on web - VAT and country pre-fill
As part of our continuous improvements to the OCR function, we've expanded our capabilities to include automatic population of country and VAT information. This is in addition to the existing pre-filled expense amount, currency, date, and merchant details. We're here to make users' life easier by saving time and reporting expenses accurately!
Note: The VAT is pre-filled only if the OCR finds a VAT rate that matches the organisation’s configuration OR matches the country-specific VAT rates (if the VAT is defined per country).
Example of OCR populating VAT information
👤 Name hidden when impersonating and rejecting
Many of our customers are impersonating generic Declaree accounts for final approval. In these cases, both name of the general account and name of the impersonator were displayed in the reports history.
We’ve heard your feedback and now decided to hide the name in these cases to protect the identity of the impersonator. Impersonators can now sleep at night without worrying about colleagues coming after them!
Mileage features
⚠️ Most of the mileage features detailed below are available on web only. They will be implemented soon in the new mobile app.
💼 WPM reporting
We want to help our NL customers stay ahead of the curve, and comply with the obligation to report information about Work related Personal Mobility (WPM), that will be applicable from 1 July 2024.
Therefore, we developed a feature for:
- Admins:
- to upload and manage vehicle categories
- to download a report with relevant information
- Users to select vehicle categories when creating/editing a mileage.
⚠️ Available only on web for the moment. Implementation for the new mobile app is around the corner!
📊 WPM mileage template
Referring to the Work related Personal Mobility (WPM) feature above, we improved that feature by adding a WPM mileage template:
- WPM vehicle categories are created and enabled in 1 click
- WPM template is about vehicle categories only, mileage rates are not impacted
- Admins can chose what expense category contains the public transport expenses (that need to be reported in amount and not in distance).
- Context: We provide the flexibility for organisations to define their own list of expense categories. This means that there is no standard list of categories! Therefore, we will also not know for every organisation, which expenses are for public transport. Hence, admins will have to indicate which expense category corresponds to 'Public transport' expenses for the accuracy of the WPM reporting.
- Context: We provide the flexibility for organisations to define their own list of expense categories. This means that there is no standard list of categories! Therefore, we will also not know for every organisation, which expenses are for public transport. Hence, admins will have to indicate which expense category corresponds to 'Public transport' expenses for the accuracy of the WPM reporting.
When this template is enabled, Declaree will take the lead in maintaining the vehicle categories to remain compliant. This means we handle the details, so our customers can stay focused on driving their organisation forward.
WPM template selection and expense category mapping for public transport
⚠️ Available only on web for the moment. Implementation for the new mobile app is around the corner!
💂 UK mileage
To comply with UK mileage rules, we developed a template for UK mileage:
- Following UK mileage rates, we have now "threshold mileage rates" available.
- Admins can:
- easily set up mileage rates and vehicle categories by just enabling a template.
- set the fiscal year of their company in the system (important to define the yearly thresholds for mileage rates).
- Users can easily select a mileage rate/vehicle category when creating/editing a mileage.
⚠️ Available only on web for the moment. Implementation for the new mobile app is around the corner!
🚗 Vehicle categories and vehicle dimensions
We know it is not always one size fits all, so for organisations with complex requirements for mileage (= companies that don’t use mileage templates), we got you covered with new dimensions on top of mileage rates: vehicle categories and vehicle.
With these dimensions, organisations can create their own mileage setup to cater to their unique needs, which is often much more complicated than our country mileage templates.
Vehicle
|
Vehicle category
|
When these custom mileage setups are implemented, organisations are responsible for the maintenance of their mileage rates, vehicle categories and vehicles. Declaree doesn’t maintain any compliance in these setups.
Vehicle dimension in Settings
⚠️ Available only on web for the moment. Implementation for the new mobile app is around the corner!
Product improvements
🌟 Refreshed UI
We’ve revamped the look on web and mobile to make navigation simpler, enjoyable and accessible for all users. On the web, users can enjoy updated colours, logo and fonts.
On the new mobile app, you can expect a default UI if your organisation has no customisation. If your organisation would like to customise the logo and colours, reach out to your Mobilexpense point of contact today for the add on!
Refreshed UI on the web
Refreshed UI on mobile reflecting default design or customer branding.
📄 Pre-filtered lists of expense and reports
To improve performances and to help users to focus on what matters, by default, we only display:
- In list of expenses: unreported expenses (expenses not included in a report)
- In list of reports: reports that are not closed
By spotlighting the essentials, we want to empower users to navigate expenses and reports with ease and efficiency. In case users want to back track, the possibility to display all the expenses and reports exists simply by updating the filter.
Pre-filtered list of reports
💳 View of pending approval Mobilexpense cards
When a Mobilexpense card is requested by a user, this specific view is now implemented. It helps the user know that their request is taken into account and that their card is pending approval.
This feature is designed to provide users with clarity and assurance, which is a step towards enhancing their overall experience. Are you interested in cards for your organisation? Reach out to your Mobilexpense point of contact today for a personalised assistance!
Requested card view
💪 HiBob improvements
We made 2 improvements to the HiBob integration:
- Disabled sticky users remains disabled in Declaree even if active in HiBob.
- This allows to limit the number of users synced with Declaree if customer doesn’t want to sync all its employees.
- User status in HiBob is now reflected in Declaree.
- Whether an employee is active, inactive, or undergoing changes in their status within HiBob, Declaree mirrors these updates. This synchronisation eliminates discrepancies, so admins can be sure of having accurate and up-to-date employee profiles!
With these improvements, managing your employee data is easier than ever, giving you greater control and efficiency between your HR processes and expense management.