Expense Management News And Insights | Mobilexpense Blog

7 Reasons Why Travel Managers Choose Mobilexpense in 2025

Written by Savannah Hristov | 19 February 2025

Introduction

Business travel in 2025 

As of February 2025, business travel within the European Union is influenced by the following key trends:

  1. According to an article by Bolt, companies are increasingly prioritising eco-friendly travel options to reduce their carbon footprints.
  2. Booking.com states that AI is enhancing various aspects of business travel, from personalised booking experiences to virtual assistants that manage itineraries and provide real-time updates.
  3. Rise of 'bleisure' travel (business and leisure): The blending of business and leisure travel continues to grow, with professionals extending work trips for personal enjoyment. 

Why expense management matters for Travel Managers

Travel Managers who oversee corporate travel need to ensure efficiency, cost-effectiveness, and compliance.

With a large role scope that includes:

  • Budgeting
  • Vendor negotiations
  • Risk management
  • Policy enforcement 
  • Enhancing employee experience
  • Sustainability

If not handled properly, it can lead to inefficiencies, increased costs, and compliance risks.

Mobilexpense helps Travel Managers by streamlining travel expense management, reducing manual tasks, and providing real-time insights. Here’s how:

7 reasons why Travel Managers choose Mobilexpense in 2025

Mobilexpense's employee expense management mobile app for travelling employees is a valuable tool for Travel Managers seeking to optimise the return on investment for business travel while closely monitoring costs.

1. Improved flexibility with a mobile app

Travel Managers strive to provide flexibility for employees who are travelling for business purposes. No employee likes dealing with mountains of paperwork and a bag full of receipts.

By utilising a mobile expense management app that incorporates AI-powered technology, this app allows employees to:
  • Easily submit their expenses while on the go.
  • Focus on the purpose of their business trip without the added stress of paperwork.
  • Eliminate the potential for human errors such as incorrect data entry or the loss of receipts.
This helps finance controllers to ensure that all expenses are accurately recorded and accounted for, saving both time and money for the organisation.

2. Less paper storage with a cloud-based database

Travel Managers choose Mobilexpense for its accessibility and convenience. With the mobile app features and cloud-based database, employees and managers can:

  • Easily complete their travel expense tasks from their iOS or Android devices.
  • Access receipts and reports. 
  • Submit and review expense reports.

In line with EU VAT regulations, businesses are encouraged to adopt secure, cloud-based solutions for storing digital receipts and reports, further enhancing the compliance and efficiency of expense management. This seamless integration of technology simplifies the expense management process and allows employees to focus on the purpose of their business trip.

3. Improved employee satisfaction with reduced paperwork

Travelling for business can already be a stressful experience, especially when regulations are constantly changing. The last thing your employees need is the added burden of paperwork and the risk of losing important receipts. 

Mobilexpense eliminates this problem by offering:

  • Secure, cloud-based storage for receipts and reports.
  • A digital-first approach to submitting expenses on the go.
  • A seamless process that removes the fear of losing crucial information.

By reducing the tedious process of submitting receipts and the stress of losing important information, Travel Managers can improve employee satisfaction. Travelling employees can now focus on their business trips exclusively.

4. Improved efficiency with real-time approvals and notifications

Streamlining the approval process for your employees' travel requests is crucial for enhancing efficiency and reducing costs within your company.

Manual approval processes slow down workflows and create bottlenecks. Mobilexpense streamlines this by:

  • Automating approvals for faster processing.
  • Notifying employees in real time when expenses are out of policy.
  • Ensuring compliance before reimbursements are processed.

By taking an active role in promoting expense policy awareness, you have the power to inspire positive changes in their behaviour when it comes to business travel expenses.

5. Reduced costs with increased expense policy awareness

Travel Managers face the ongoing challenge of promoting budget consciousness and expense policy awareness among employees, particularly when it comes to travel expenses.

It's important for employees to understand what is considered compliant and what is not.

Read more about the elements that contribute to an effective expense policy. 

Fortunately, a mobile app provides the perfect solution to increase awareness and ensure travel policy compliance.

By seamlessly integrating the travel policy into the app, it can:

  • Easily flag any requests that do not meet the rules set by your company.
  • Empower employees to make informed decisions.
  • Foster a culture of responsible spending during business trips.

6. Improved compliance with a global solution

The Mobilexpense mobile app is a comprehensive global solution that caters to the needs of businesses operating in multiple countries.

Managing expenses across multiple countries is complex. Mobilexpense simplifies global expense management by:

  • Supporting over 30 languages and 170+ currencies.
  • Providing daily exchange rate updates.
  • Ensuring compliance with local tax and travel regulations.

Over 80% of our valued customers have entities in various countries, making the Mobilexpense app the ideal choice for managing travel expenses across borders.

7. Improved workflow with  software and partner integrations

When it comes to efficient travel management, the integration of a mobile expense management solution with your preferred partners is valuable.

Expense management works best when integrated with existing business tools.

Mobilexpense makes this easy by:
  • Seamlessly connecting with travel agencies, ERPs, payroll, and HR systems.
  • Ensuring a smooth flow of expense data across platforms.
  • Reducing manual data entry and errors.
This results in a more efficient travel management process with minimal disruptions.

Closing thoughts

In response to 2025 travel trends, Travel Managers are increasingly adopting expense management solutions to enhance travel management effectiveness.

These tools offer several benefits:

  • Cost control and transparency: Automated expense solutions provide real-time tracking and reporting, enabling better budget management and identification of cost-saving opportunities.
  • Policy compliance: These systems ensure that employee expenditures align with company policies, reducing non-compliant spending.
  • Streamlined processes: Automation reduces administrative burdens by simplifying expense reporting and reimbursement workflows, leading to increased efficiency.
  • Data-driven decision making: Access to detailed spending analytics allows companies to negotiate better rates with suppliers and make informed decisions about travel policies.
With smart automation and real-time expense tracking, Mobilexpense helps businesses navigate these evolving travel trends. 

 
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