Spend 95% less time managing travel expenses

Mobilexpense’s corporate travel expense management software:

Keeps costs in check
Simplifies approvals
Integrates with your existing travel tools
Gives travellers the freedom while remaining in full control over budgets, compliance, and reporting.

Book a demo What our customers say

Create efficient and automated processes for travel approvals

Experience an intuitive mobile app that lets employees scan receipts, log mileage, and submit expenses on the go.

Transparency and compliance on every spend

Miss nothing with a smart travel expense tool that flags out-of-policy expenses and prevents unauthorised spending.

Mobilexpense cards for smarter spending

Empower employees with Mobilexpense business credit cards, eliminating out-of-pocket expenses for happier travellers.

Integrate with your favourite tools

We're adaptable. A flexible, scalable travel expenses tool combined with a market-leading travel platform creates a complete end-to-end solution for managing your travel expenses.

Some integrations include Amadeus cytric Enterprise, Egencia, GetThere, KDS/neo, onesto, TravelPerk, CWT Portrait & Aqua and HRS.

Book a demo

Integrate existing tools with Mobilexpense

Scalable and compliant travel expense management software

We've developed our corporate travel expense management software to achieve harmonisation in spend management across your European operations.

Declaree by Mobilexpense ensures seamless compliance with local and regional requirements, enabling a scalable solution that adapts to your business.

How our travel and expense management software works

Book your business travel with our integrated tool.
Your trip itinerary data is sent from the booking tool back to Mobilexpense.
Your travel booking is pre-approved.
Your travel expense report is automatically created with the correct data such as dates, destination, etc.
Expenses are automatically added to your report and card payments are immediately available in Mobilexpense.

business travel expense management software

We are GDPR compliant and our data centres are located in Europe.

All our expense solutions meet the latest regulatory updates and prioritise data safety. Our dedicated Compliance Team ensures that we maintain ISO 27001:2013, ISAE 3402 Type II, and PCI DSS certifications.

All our customers benefit from free, personalised support and guidance for their expense management challenges.

Manage all business credit cards online and in real-time

Instantly issue or block business credit cards, manage lost cards, pin codes and more from our online application’s central dashboard. Manage spend and employee cards from one application. And you won't ever have to set foot in a bank.

Automated policy enforcement ensures that expenses are compliant. Combined with a real-time view on expenses, overspending becomes nearly impossible.

Understanding the Dutch Government's CO2 Reporting Requirements

In response to the growing concerns about climate change and the Netherlands' commitment to reducing CO2 emissions, the Dutch government introduced new legislation to monitor and manage the environmental impact of work-related travel. This legislation, known as the "Rapportageverplichting werkgebonden personenmobiliteit (WPM)", mandates organisations with a workforce of 100 or more to provide detailed reports on the CO2 emissions resulting from their employees' business and commuting travels.

Starting from 1 January 2024, if your organisation falls into this category, you'll be required to maintain a record of the CO2 emissions from both business trips and daily commutes of your employees. This data will play a crucial role in the country's efforts to understand and reduce the carbon footprint of work-related travels, which currently account for a significant portion of the total kilometers driven in the Netherlands. The deadline for submitting the required data for the year 2024 is set for 30 June 2025.

This move by the government not only emphasizes the importance of environmental responsibility but also underscores the role employers play in promoting sustainable travel options and practices.

For a comprehensive understanding of these requirements and to ensure your organization remains compliant, the official RVO website offers detailed insights.

Featured

Join the movement of CO2 emissions tracking

CO2 emissions tracking is at the forefront of sustainable business practices. Find out more about what emissions tracking is, why it's necessary, the tools you can use for it and the benefits for your company - and the planet.

"Mobilexpense is a real game-changer for us."

Our Mobilexpense solution is a real game-changer for us. With the convenience of self-issued credit cards for employees and seamless integration of claims data for administration, we not only save valuable time but also have complete control over our expenses. Efficiency and convenience come together in this super service. For our international projects, we now even give temporary cards to freelancers with a set expiry date. For office workers, a virtual card. Super convenient.

"[We] have reduced the time needed to manage expenses by 50%."

The integration of credit cards with the expense application has reduced the amount of lost receipts, accelerated the expense claims and contributes to a general smoothening of our expense management. It was easily deployed and accepted by the people and has reduced the time needed to manage expenses by 50%.

"It's a win-win for efficiency and trust!"

The new Mobilexpense cards provide complete card management for us at Ovotrack, making it super easy to order and distribute new cards, but also to set limits to transactions or monthly spend, and have real-time insight in all transactions. Our employees value their independence and the ability to manage their spending in real-time using either a plastic or virtual card, directly linked to their mobile app. It's a win-win for efficiency and trust!

"It's at least 90 to 95% less work for us now thanks to the card integration, compared to the previous paper and Excel process. I think I'm sending 95% less time on expenses. "

Gerald Evers

CFO at Lucien Bikes

''Mobilexpense makes your life much easier, and makes doing your administrative tasks a lot more fun than in the past where it was more like a headache.''

Paul Staal

Board Director at Conbit

"Mobilexpense had the most attractive offer for us. They provided the functionalities we were looking for and they were responsive to specific questions we had."

Marielle ten Rouwelaar

Office Manager for Rugby Netherlands

Spend 95% less time managing travel expenses

Spend 95% less time managing travel expenses

Book a demo

3.000+ companies count on Mobilexpense for expense management

Create efficient and automated processes for travel approvals

Transparency and compliance on every spend

Mobilexpense cards for smarter spending

Integrate with your favourite tools

Scalable and compliant travel expense management software

How our travel and expense management software works

Sit back, relax and enjoy your travel!

Time saved on expenses

Expense solution customers

Mobile expense app downloads

Manage all business credit cards online and in real-time

These customers use our CO2 emissions tracking tool

Understanding the Dutch Government's CO2 Reporting Requirements

Join the movement of CO2 emissions tracking

Customers using our company cards

"Mobilexpense is a real game-changer for us."

"[We] have reduced the time needed to manage expenses by 50%."

"It's a win-win for efficiency and trust!"

This e-book offers a detailed guide to help you through the selection process, ensuring you find a solution that fits your unique needs.

Gerald Evers

Paul Staal

Marielle ten Rouwelaar

Stop worrying about travel and expense management!

Book a demo

Part of Visma since 2024, Mobilexpense is the trusted partner for over 3000 businesses worldwide. We simplify expense management with innovative, user-friendly solutions for both employees submitting expenses and finance controllers looking into business spend.