How Käfer Employee Reimbursements Went From Months To Days

Manual business processes, simplified with Mobilexpense

With staff in different areas and events in different locations across Germany, the expense management process was a major challenge for the Käfer Group. Processes were largely manual, which robbed the company of valuable time. In addition, paper receipts were not always submitted, were lost or their processing was slow. 

Käfer was looking for a digital solution to speed up the old processes and simplify them across the company. With Mobilexpense’s expense management tool, they hoped to solve this problem. And they did.

Requirements and selection

Käfer's main concern was simplifying the receipt management process and freeing employees from paper pushing to concentrate on work tasks.

Mobilexpense’s expense management tool looked to be the right solution: employees can scan receipts on the move, regardless of time and location, and send them to the solution in real time while saving them digitally. Missing information is easily added straight from the app.

Receipt management takes just a few clicks and is reliable as well as compliant with local regulations.

“We have also had experience with other providers, where it can takes years before anything happens. That is definitely not the case with Mobilexpense and its start-up mentality.”

Smooth implementation process

As for the implementation process at Käfer, Marc shared the following:

"With the help of Mobilexpense, we implemented the expense management solution. Mobilexpense offered Käfer an individually tailored solution. There was constant communication and all  questions were dealt with quickly, flexibly and comprehensively. In particular, Mobilexpense’s quick response and personal support contributed to a smooth implementation process.

The Mobilexpense management tool was a success right from the start as it is user-friendly and easy to use. Time and cost savings were immediately noticeable following the implementation."

Why choose Mobilexpense?

According to Marc Eckes and Käfer, Mobilexpense expense management:

• Meets all the requirements of the expense process
• Is user-friendly and time-saving
• Provided highly competent advice and support throughout the implementation
• Continues to provide reliable, individual service with quick response times