Rivean Capital's Solution to Receipt Chaos

Pain points and challenges

The old expense reimbursement system of Rivean Capital was outdated. Credit card holders had to keep receipts and submit them along with their monthly bank statements for reimbursement. 

Receipts were kept in bags, cars, and desks until the end of the month when they had to be submitted. They were then stapled to the bank statements and signed off with a reference for the accounting department. Receipts would often go missing, and the accounting team had to process each declaration individually. Rivean Capital urgently needed improvements. 

Why Mobilexpense

Over the past 40 years, Rivean Capital has become a reference in private equity. Nonetheless, their internal procedure for declaring expenses had not kept up with modern times.  

A process team sought out the best solution to meet their needs. They desired a user-friendly tool without unnecessary complexity and a fast, personalised approach. Mobilexpense came out on top.  

Expense management requirements

• A product that meets our desire for digitisation of the expense declaration process 
• No unnecessary features; convenient and clear 
• Fast response and personalised advice 
• API 

Mobilexpense tool implementation

“Before the testing phase, we had already created a database with all the steps for a smooth implementation. With the assistance of Mobilexpense, the integration with Unit4 was ultimately relatively straightforward. " says Ruben Gassling, Finance & Control Managet at Rivean Capital.