Expense management software to control business expenses

Automated expense management system for CFOs and Finance teams. Control business expenses, define rules and let our expense software handle expense processing. Experience faster, accurate reports and reimbursements, keeping employees happy.

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Automate approvals & highlight discrepancies

Streamline the approval process through automation while also flagging any inconsistencies.

Compliant mileages & per diems

Add dates and destination, and let our calculation engine easily create your entries.

Upgrade your Fintech stack

Integrate with existing HR and FinTech stack for better control and insights on company spending.

Use a receipt scanner to process expenses immediately

Snap a photo of your receipt and watch as an expense is instantly generated for you. Our expense tool matches receipt images to corresponding card transactions. Using AI receipt scanning technology, we extract, verify, and validate all relevant data. Approved and controlled business and travel expenses are promptly sent for payment.

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travel and expense management recipt scanner in woman's hand

Expense management solutions designed for your business

Tailored to fit your needs, our versatile spend management software guarantees adherence to your company’s regulations and expense policies during approval processes. All outstanding and upcoming expenses are seamlessly directed to the right person, streamlining expense management for every employee involved.

Your spend management, your way

An automated spend management system is about more than just fast employee expense reimbursement. With smart expense software, you can now calculate compliant mileages, set daily allowances, recover VAT and keep track of company card expenses. Integrate your HR and Finance tools for a fully integrated tech stack. Discover our all-in-one business spend management app.

See our integrations in action

Manage all business credit cards online and in real-time

Instantly issue or block business credit cards, manage lost cards, pin codes and more from our online application’s central dashboard. Manage spend and employee cards from one application. And you won't ever have to set foot in a bank.

Automated policy enforcement ensures that expenses are compliant. Combined with a real-time view on expenses, overspending becomes nearly impossible.

Understanding the Dutch Government's CO2 Reporting Requirements

In response to the growing concerns about climate change and the Netherlands' commitment to reducing CO2 emissions, the Dutch government introduced new legislation to monitor and manage the environmental impact of work-related travel. This legislation, known as the "Rapportageverplichting werkgebonden personenmobiliteit (WPM)", mandates organisations with a workforce of 100 or more to provide detailed reports on the CO2 emissions resulting from their employees' business and commuting travels.

Starting from 1 January 2024, if your organisation falls into this category, you'll be required to maintain a record of the CO2 emissions from both business trips and daily commutes of your employees. This data will play a crucial role in the country's efforts to understand and reduce the carbon footprint of work-related travels, which currently account for a significant portion of the total kilometers driven in the Netherlands. The deadline for submitting the required data for the year 2024 is set for 30 June 2025.

This move by the government not only emphasizes the importance of environmental responsibility but also underscores the role employers play in promoting sustainable travel options and practices.

For a comprehensive understanding of these requirements and to ensure your organization remains compliant, the official RVO website offers detailed insights.

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Join the movement of CO2 emissions tracking

CO2 emissions tracking is at the forefront of sustainable business practices. Find out more about what emissions tracking is, why it's necessary, the tools you can use for it and the benefits for your company - and the planet.

"Mobilexpense is a real game-changer for us."

Our Mobilexpense solution is a real game-changer for us. With the convenience of self-issued credit cards for employees and seamless integration of claims data for administration, we not only save valuable time but also have complete control over our expenses. Efficiency and convenience come together in this super service. For our international projects, we now even give temporary cards to freelancers with a set expiry date. For office workers, a virtual card. Super convenient.

"[We] have reduced the time needed to manage expenses by 50%."

The integration of credit cards with the expense application has reduced the amount of lost receipts, accelerated the expense claims and contributes to a general smoothening of our expense management. It was easily deployed and accepted by the people and has reduced the time needed to manage expenses by 50%.

"It's a win-win for efficiency and trust!"

The new Mobilexpense cards provide complete card management for us at Ovotrack, making it super easy to order and distribute new cards, but also to set limits to transactions or monthly spend, and have real-time insight in all transactions. Our employees value their independence and the ability to manage their spending in real-time using either a plastic or virtual card, directly linked to their mobile app. It's a win-win for efficiency and trust!

We are GDPR compliant and our data centres are located in Europe.
All our expense solutions meet the latest regulatory updates and prioritise data safety. Our dedicated Compliance Team ensures that we maintain ISO 27001:2013, ISAE 3402 Type II, and PCI DSS certifications.
All our customers benefit from free, personalised support and guidance for their expense management challenges.

''Mobilexpense makes your life much easier, and makes doing your administrative tasks a lot more fun than in the past where it was more like a headache.''

Paul Staal

Board Director

"With Mobilexpense, we have achieved €1M in savings on a €9M travel spend. 25% is due to simplified administration, the rest is thanks to spend management."

Michel Weber

Manager Transactional Processes

"Mobilexpense is one of the software solutions that is most highly requested by WS Audiology markets which do not yet have a fully digital process."

WSA

Head of Financial and Support Systems

Expense management software to control business expenses

3.000+ companies count on Mobilexpense for expense management

Automate approvals & highlight discrepancies

Compliant mileages & per diems

Upgrade your Fintech stack

Use a receipt scanner to process expenses immediately

Expense management solutions designed for your business

Your spend management, your way

Manage all business credit cards online and in real-time

These customers use our CO2 emissions tracking tool

Understanding the Dutch Government's CO2 Reporting Requirements

Join the movement of CO2 emissions tracking

Customers using our company cards

"Mobilexpense is a real game-changer for us."

"[We] have reduced the time needed to manage expenses by 50%."

"It's a win-win for efficiency and trust!"

online expense management system

1,7M

Mobile expense app downloads

65%

Time saved on expenses

3.000+

Expense solution customers

This is what they have to say...

"Mobilexpense has almost become an invisible expense management system for us. We hardly need to pay attention to it and yet it works to everyone’s satisfaction."

Hi! How can we help you to optimise your expense management?

We streamline expense management by automating the entire process, providing you with real-time visibility, policy enforcement, and mobile accessibility so you can save costs and boost efficiency.